### Dashboard Top 5 Values / Bottom 5 Values

There are times when we want to generate top and low values on dashboards.

It's easy when you know the Large and Small function.

In this example I have a set of data in Column A. I use the =Large formula in column B and =Small formula in column D to represent the sub dataset I need.

 Data Top 5 Values Top Formula Lowest 5 Values Lowest Formula 91 =LARGE(A:A,1) 28 =SMALL(A:A,1) 87 87 =LARGE(A:A,2) 29 =SMALL(A:A,2) 79 84 =LARGE(A:A,3) 34 =SMALL(A:A,3) 51 80 =LARGE(A:A,4) 35 =SMALL(A:A,4) 69 79 =LARGE(A:A,5) 45 =SMALL(A:A,5) 29 28 66 34 91 80 56 55 71 74 84 79 45 56 63

Syntax
LARGE(array,k)
Array     is the array or range of data for which you want to determine the k-th largest value.
K     is the position (from the largest) in the array or cell range of data to return.
If array is empty, LARGE returns the #NUM! error value.
If k ≤ 0 or if k is greater than the number of data points, LARGE returns the #NUM! error value.
If n is the number of data points in a range, then LARGE(array,1) returns the largest value, and LARGE(array,n) returns the smallest value.

You can use =ISError to remove the error, =ISError(large(A:A,1),””)

So the next time you are asked to generate top values, break out this trick and WOW your audience.

### Worksheet and workbook specifications and limits

Some people have asked me what are the limitations of worksheets and workbooks. I had this sitting on my computer and pass it along to you.

 Feature Maximum limit Open workbooks Limited by available memory and system resources Worksheet size 1,048,576 rows by 16,384 columns Column width 255 characters Row height 409 points Page breaks 1,026 horizontal and vertical Total number of characters that a cell can contain 32,767 characters Characters in a header or footer 255 Sheets in a workbook Limited by available memory (default is 3 sheets) Colors in a workbook 16 million colors (32 bit with full access to 24 bit color spectrum) Named views (view: A set of display and print settings that you can name and apply to a workbook. You can create more than one view of the same workbook without saving separate copies of the workbook.) in a workbook Limited by available memory Unique cell formats/cell styles 64,000 Fill styles 256 Line weight and styles 256 Unique font types 1,024 global fonts available for use; 512 per workbook Number formats in a workbook Between 200 and 250, depending on the language version of Excel that you have installed Names in a workbook Limited by available memory Windows in a workbook Limited by available memory Panes in a window 4 Linked sheets Limited by available memory Scenarios (scenario: A named set of input values that you can substitute in a worksheet model.) Limited by available memory; a summary report shows only the first 251 scenarios Changing cells in a scenario 32 Adjustable cells in Solver 200 Custom functions Limited by available memory Zoom range 10 percent to 400 percent Reports Limited by available memory Sort references 64 in a single sort; unlimited when using sequential sorts Undo levels 100 Fields in a data form 32 Workbook parameters 255 parameters per workbook Filter drop-down lists 10,000

Calculation specifications and limits
 Feature Maximum limit Number precision 15 digits Smallest allowed negative number -2.2251E-308 Smallest allowed positive number 2.2251E-308 Largest allowed positive number 9.99999999999999E+307 Largest allowed negative number -9.99999999999999E+307 Largest allowed positive number via formula 1.7976931348623158e+308 Largest allowed negative number via formula -1.7976931348623158e+308 Length of formula contents 8,192 characters Internal length of formula 16,384 bytes Iterations 32,767 Worksheet arrays Limited by available memory Selected ranges 2,048 Arguments in a function 255 Nested levels of functions 64 User defined function categories 255 Number of available worksheet functions 341 Size of the operand stack 1,024 Cross-worksheet dependency 64,000 worksheets that can refer to other sheets Cross-worksheet array formula dependency Limited by available memory Area dependency Limited by available memory Area dependency per worksheet Limited by available memory Dependency on a single cell 4 billion formulas that can depend on a single cell Linked cell content length from closed workbooks 32,767 Earliest date allowed for calculation January 1, 1900 (January 1, 1904, if 1904 date system is used) Latest date allowed for calculation December 31, 9999 Largest amount of time that can be entered 9999:59:59

Charting specifications and limits
 Feature Maximum limit Charts linked to a worksheet Limited by available memory Worksheets referred to by a chart 255 Data series (data series: Related data points that are plotted in a chart. Each data series in a chart has a unique color or pattern and is represented in the chart legend. You can plot one or more data series in a chart. Pie charts have only one data series.) in one chart 255 Data points (data points: Individual values that are plotted in a chart. Related data points make up a data series. Data points are represented by bars, columns, lines, slices, dots, and other shapes. These shapes are called data markers.) in a data series for 2-D charts 32,000 Data points in a data series for 3-D charts 4,000 Data points for all data series in one chart 256,000

PivotTable and PivotChart report specifications and limits
 Feature Maximum limit PivotTable reports (PivotTable report: An interactive, crosstabulated Excel report that summarizes and analyzes data, such as database records, from various sources, including ones that are external to Excel.) on a sheet Limited by available memory Unique items per field 1,048,576 Row (row field: A field that's assigned a row orientation in a PivotTable report. Items associated with a row field are displayed as row labels.) or column fields (column field: A field that's assigned a column orientation in a PivotTable report. Items associated with a column field are displayed as column labels.) in a PivotTable report Limited by available memory Report filters in a PivotTable report 256 (may be limited by available memory) Value fields in a PivotTable report 256 Calculated item (calculated item: An item within a PivotTable field or PivotChart field that uses a formula you create. Calculated items can perform calculations by using the contents of other items within the same field of the PivotTable report or PivotChart report.) formulas in a PivotTable report Limited by available memory Report filters in a PivotChart report (PivotChart report: A chart that provides interactive analysis of data, like a PivotTable report. You can change views of data, see different levels of detail, or reorganize the chart layout by dragging fields and by showing or hiding items in fields.) 256 (may be limited by available memory) Value fields in a PivotChart report 256 Calculated item formulas in a PivotChart report Limited by available memory Length of the MDX name for a PivotTable item 32,767 Length for a relational PivotTable string 32,767

Shared workbook specifications and limits
 Feature Maximum limit Users who can open and share a shared workbook (shared workbook: A workbook set up to allow multiple users on a network to view and make changes at the same time. Each user who saves the workbook sees the changes made by other users.) at the same time 256 Personal views (view: A set of display and print settings that you can name and apply to a workbook. You can create more than one view of the same workbook without saving separate copies of the workbook.) in a shared workbook Limited by available memory Days that change history (change history: In a shared workbook, information that is maintained about changes made in past editing sessions. The information includes the name of the person who made each change, when the change was made, and what data was changed.) is maintained 32,767 (default is 30 days) Workbooks that can be merged at one time Limited by available memory Cells that can be highlighted in a shared workbook 32,767 Colors used to identify changes made by different users when change highlighting is turned on 32 (each user is identified by a separate color; changes made by the current user are highlighted with navy blue) Excel tables in a shared workbook 0 (zero)  Note   A workbook that contains one or more Excel tables cannot be shared.